NAME: NWOSU, CHIBUEZE SOMTOCHUKWU
REG NO: 2014/192220
DEPARTMENT: COMPUTER SCIENCE
PROJECT TOPIC: FINGER PRINT BASED OFFICE ATTENDANCE SYSTEM
FINGER PRINT BASED OFFICE ATTENDANCE SYSTEM
The Design and Implementation of Staff Attendance system is an academic work which aims in developing a computerized system to maintain the attendance of staff in a public Institution.
Attendance in an organization is important to ensure the continuous operation. Aiming at the disadvantages of conventional method of attendance which is pen and paper, an Integrated Staff Attendance System (ISAS) is introduced. ISAS is a system used to record the attendance of staffs to work. Fingerprint Technology can be used to carry out the objectives of this system. Rapid Application Development (RAD) is used as it gives much faster development process which will guarantee the punctuality of the system delivery. With this system, the workers can take attendance, able to view their user profile and attendance, while the manager can view worker’s attendance, managing worker’s information and generating attendance report.
It is a cumbersome payment system which is computerized. It also has the possibility of showing the reports of Staff attendance. Overall this project of mine is being developed to help public institutions to maintain the attendance in the best way possible and also reduce the human efforts and in this eradicating the olden method. The Programming language used in developing this application software is Microsoft Visual Studio 2013. The application runs in Windows 98 to Latest windows 10. It also requires Microsoft access 2010 re-distribution to avoid errors. It requires that Crystal report to be installed to view the report in the database.
CHAPTER ONE: INTRODUCTION
Attendance management is the act of managing attendance or presence in a work setting to reduce loss due to employee downtime. Attendance control has traditionally been approached using time clocks and timesheets, but attendance management goes beyond this to provide a working environment which maximizes and motivates employee attendance (Md. Shakil and RabindraNath Nandi, 2013). Attendance Management System (AMS) is the easiest way to keep track of attendance for organizations especially in companies.
The existing conventional staff attendance system requires the workers to manually sign the attendance sheet every time they come to work. As common as it seems, such system lacks automation, where a number of problems may arise. This traditionally method leads to time wastage. The system will have a database that contains the worker’s information and it will be able to help the admin to manipulate data, update database, alert lecturers accordingly, and also a good user interface to make it easier to use. The use of biometrics were integrated in order to make it more secured such include retina pattern, finger print, face recognition etc.
Public institutions prefer the use of finger print technology to other biometric technologies because of its stability, ease of capturing and so on. They are being used mostly for attendance and other private data authentication. This has helped to eradicate the ancient method of using paper and pen to record attendance of workers. The fingerprint-based attendance system was developed to provide a more secure, faster and more convenient method of user verification than passwords and tokens can provide for a reliable personal identification.
1.1 BACKGROUND OF THE STUDY
Managing the attendance of staff in public institutions can be very difficult using the old method of pen and paper. The approach of pen and paper attendance system has been in use for years. There are so many bottlenecks accompanying this convention approach making it difficult to manage attendance of staff and to frequently modify their information.
Attendance can be defined as the action of being present at an event or place.
i. For example present to a party or meeting. Attendance is a crucial factor in many institutions and organization and needs to be followed by people
ii. Tracking staff attendance is a common practice in Nigeria in most public institutions. It is highly important for one organization in order to maintain their performance standards
iii. In the previous implementation, there are several types of attendance systems that have been developed. For example: attendance systems by using pen and paper, using database, and also biometrics. These implementations still can create lots of problems such as providing incorrect information to the users.
The main purpose of this integrated attendance system is to change the traditional way of attendance to a computerized one. However, it is used to create a combination of several types of attendance where the staff can either choose to use smart card or fingerprint technologies. Thus, the attendance system of the public institution can be strongly protected and also eliminating the inappropriate manner of behaviours. If one of the devices is malfunction, the others acts as backup.
1.2 STATEMENT OF THE PROBLEMS
The statement of problems in this study are;
i. Reduces stress: it’s easy to manipulate and maintain by the organization. ii. Time wastage: it saves time because it’s faster.
iii. Lack of effectiveness: it helps to maintain effectiveness as it keeps good records over a long period of time.
1.3 AIMS AND OBJECTIVES OF THE STUDY
The aim of the study is to implement finger print based attendance system for organizations. The objectives of this project are:
i. To develop a Finger Print based office attendance and eliminate the use of traditional attendance method
ii. To provide the users with the ability to use both input devices for authentication
iii. To develop an algorithm for the staff working hours processing towards attendance system
1.4 SCOPE OF THE STUDY
The scope is to design and implement a finger print based office attendance system as a means of improving attendance management in public institutions.
1.5 SIGNIFICANCE OF THE STUDY
The introduction of Integrated Staff Attendance System (ISAS) will drastically reduce time needed to verify attendance data and it also provides high level of security whereby making it impossible for worker to sign attendance for their colleagues.